Program manager

About Us:

ICGMV is the national leader in group medical visits. Our team is entirely bilingual and culturally competent. We address racial and economic disparity by delivering group medical visits that provide people with services they would otherwise not be able to afford. Our group medicine models are built on combating loneliness and empowering our patients. We use group medical visits for primary and integrated services.  Group visits allow for empowerment and improved mental health outcomes. We currently provide yoga, nutrition support, acupuncture, massage, pediatric programming, addiction support, chronic pain support, and behavioral health services. 

Locally - We offer 30 hours of programming every week to our community of Lawrence as one of the only fully functional group medical visit practices in the country.

Globally - We are dedicated to providing the professional community with training, consultation, an annual conference, and support on all things related to group medical visits.

Equal Opportunity Employer 

Job Type: Fulltime; Non-Exempt   Schedule Hours: 30 on site, 10 virtual hours

Salary: $50 - $70,000 per year based on experience.

Essential Responsibilities:

• Manage the day-to-day operations of our growing group medical visit practice and educational services.
  • Managing our team of full and part time employees, coordinating schedules, creating a healthy and safe work environment
  • Coordinate our 30 weekly group medical visits including staffing, logistics, support.
  • Track and assist with writing grants and managing our budget.
  • Help support the group visits in person as needed.
  • Support 
• Oversee our long-term projects.
  • On-line training program, Annual conference, In person fellowships, In person training, CME application.
  • Development of our behavioral health program
  • Development of group medical visit program. 
  • Implement existing strategic priorities, including expanding programming.
• Support the strategic direction: 
  • Meet with community leaders.
  • Represent ICGMV at regional conferences.
  • Maintain and re-asses our 5-year plan and goal.
  • Assist with fund raising.
  • Develop / find new grant or other support opportunities.
  • Create and maintain annual report
• Designs, develop, and executes HR practices:
  • Help with onboarding new employees.
  • Attend and coordinate BOD meetings.
  • Help with board development.

Job Objectives:

• Organizational development

(e.g., Mental Health Initiative) 

Supervise any future staff, contractors, or consultants.

Develop organizational workflows and processes

Develop organizational structure and strengthen partnerships in collaboration with the Board Development/Fundraising 

Develop and implement fundraising plan 

Respond to grant writing opportunities to secure grants

Lead fundraising efforts from individuals, public organizations, foundations, etc.

Cultivate and maintain relationships with funders with support from the Board of Directors.

Set goals for financial growth and sustainability aligned with organizational priorities  

• Manage organizational finances in collaboration with the ICGMV president.

Prepare annual budget and monthly financial reports

Handle invoices, refunds, and other organizational finances

• Board Development 

Identify potential new board members 

Participate in board engagement 

Assist in the development of agendas and Board reports for Board meetings

Communicate Board decisions with staff and membership

Co-pilot organization with Board leadership

• Annual Conference 

Support in-person and virtual conference planning & implementation with the project manager

• Communication and Social Marketing 

Manage communications activities including newsletter, social media, website

• Reporting and Engagement

Report to the Board monthly on plans and progress and request approvals. 

Support development and implementation of member engagement programs (e.g., mentoring programs)